Hi My Dear Friends! Gmail is the Google approach to email and chat. Practically unlimited free online storage allows you to collect all your messages, and Gmail's simple but very smart interface lets you find mail precisely and see it in context without effort. POP and powerful IMAP access bring Gmail to any email program or device.Gmail puts contextual advertising next to the emails you read.
working at emerging companies, big companies and VCs manage their email, I’m blown away by how inefficient their processes are.Although my own inbox still isn’t perfect, I’ve discovered three email tricks for Gmail (and many of these ideas can be implemented in other email services too) that literally save hours of my life every single week.
seem to be leveraging Gmail’s Priority Inbox, with the “Important and Unread” messages at the top of their inbox view, then the “Starred” email section right below that, followed by “Everything Else.
Gmail has a nifty lab feature for creating and embedding email templates to speed up your email follow-ups for common tasks. I use it extensively for recruiting follow-ups (screenshot below), common legal contracts, and meeting requests – check out these instructions, which are very easy to follow.
working at emerging companies, big companies and VCs manage their email, I’m blown away by how inefficient their processes are.Although my own inbox still isn’t perfect, I’ve discovered three email tricks for Gmail (and many of these ideas can be implemented in other email services too) that literally save hours of my life every single week.
Top AND BEST AND LATEST TRICKS FOR GMAIL SERVICE FOR USERS:
1. one-page inbox view that bubbles what you need to see to the top:
Priority Inbox also gives you the ability to change say the top section to show only emails from a particular label by going to “More options” via the drop down icon to the right of the section title
Emails coming via Twitter (like retweets), New Relic (Performance Dashboards), and so forth are interesting to me, so I don’t want them to skip the inbox, but they are certainly not critical for me to read first.I found a liberal search filter “from:notify OR from:info” that covers many of these emails. For the subscriptions I don’t want to see, I simply unsubscribe (see below for some tips on that).Make sure to order the sections from top to bottom in the order you want the emails to be displayed. You might have an email that gets associated to multiple labels, and the exclusive section an email falls into will be the first matching section from the top.
Emails coming via Twitter (like retweets), New Relic (Performance Dashboards), and so forth are interesting to me, so I don’t want them to skip the inbox, but they are certainly not critical for me to read first.I found a liberal search filter “from:notify OR from:info” that covers many of these emails. For the subscriptions I don’t want to see, I simply unsubscribe (see below for some tips on that).Make sure to order the sections from top to bottom in the order you want the emails to be displayed. You might have an email that gets associated to multiple labels, and the exclusive section an email falls into will be the first matching section from the top.
2.Use canned email template responses
3. Proactively unsubscribe from unwanted mailing lists
Lifehacker has this tip for mass identifying mailing lists and filtering them out of your inbox. Personally, I prefer to just manually unsubscribe from each mailing list by clicking the unsubscribe links at the bottom of these messages. That way, I don’t miss any mailing lists I do like seeing.Personally, I’ve found that Gmail’s “Report Spam” feature is not aggressive enough. I’ll still get similar emails from that mailing list coming through over and over again despite repeatedly reporting them as spam.Given the recipient is the same, it’s better to filter these out anyways and use “Report Spam” for the hard emails which are difficult to capture with search-based filters.If you unsubscribed from a mailing list but it’s still haunting you, it might be because the first unsubscribe associated you to another email address.
strategies useful in taming your inbox. It takes time to get your email environment setup properly, but trust me, it’s totally worth the small investment of implementing best practices now to save many more wasted cycles going forward.Keep in mind that everyone’s inbox needs are different. There’s unfortunately no one-size fits all solution, so personalize these techniques as you need to.If you have any suggestions or additional tips for managing email please comment on those below or reach out to me – I would love to hear them.
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